ShareGate Protect is an operational governance layer for Microsoft 365. It’s designed for IT professionals who need a clear, practical way to understand and manage access, exposure, and workspace hygiene across their tenant.

Instead of replacing Microsoft-native tools, Protect is built to work with your existing setup:

• Microsoft 365 admin centers – continue to manage workload-specific settings and configuration there. Protect pulls together the access and identity signals those centers expose.
• Microsoft Purview – still handles classification, labeling, DLP, and regulatory compliance. Protect focuses on who can access what, not on content inspection.
• SharePoint Advanced Management – continues to provide advanced site and lifecycle controls. Protect complements it by centralizing visibility and guiding safe remediation.

Under the hood, Protect relies on Microsoft Graph and Microsoft 365 Security reporting APIs to consolidate Microsoft-reported signals into a single operational experience. It operates within standard Microsoft 365 admin permission models and uses only Microsoft-approved Graph and admin APIs for actions.

The result is one place to review access, exposure, identity signals, and workspace conditions, while your existing Microsoft tools continue to do what they do best.

Protect is built to give IT a clear, consolidated view of how access works and where exposure is forming across Microsoft 365.

It brings together signals from:

• SharePoint, OneDrive, and Microsoft Teams (including the underlying SharePoint sites)
• Microsoft 365 Groups and relevant Entra ID groups
• Ownership and basic activity signals at the workspace level

Key visibility and context capabilities include:

• Tenant-wide inventory of sites, teams, groups, and OneDrives for governance visibility.
• Exposure pathways across internal, external, and guest access, including how access is granted via links, group membership, inheritance, and external identities.
• Ownership gaps and orphaned workspaces surfaced early so you can address lifecycle and accountability issues.
• Inactivity and usage drift that contribute to sprawl and unmanaged risk.
• Oversharing indicators based on sharing scope and audience, such as workspaces with broad “Everyone” permissions.

For example, Protect can highlight:

• 342 sensitive sites that have enabled external Entra ID users, security groups, dynamic groups, or guest accounts.
• 156 workspaces with “Everyone” permissions that may need review.

All of this is grounded in real Microsoft-reported signals—no predictive scoring or content inspection—so IT teams can trust the visibility and use it to support informed, confident governance decisions.

Protect is designed for the day-to-day operational side of governance, where IT teams need to fix access issues without introducing new risk.

It provides guided remediation that IT operators can trust:

• No automatic changes – nothing is executed without operator review and confirmation.
• Microsoft-approved actions only – all changes use Microsoft Graph and admin APIs and respect standard Microsoft 365 permission models.
• Full logging – every change is logged so you can see what changed, who approved it, and when, supporting audit and accountability needs.

Typical governance hygiene actions include:

• Tightening or adjusting sharing links to reduce oversharing.
• Reviewing and adjusting external or guest access where exposure is too broad.
• Updating workspace access to align with current collaboration needs.
• Reviewing and removing inactive or unnecessary workspaces using Microsoft-supported deletion operations.
• Assigning or confirming owners to close ownership gaps and support lifecycle hygiene.

Protect supports bulk remediation for efficiency, but keeps every action operator-led, safe, and traceable. It does not modify tenant-wide configuration settings, so capability boundaries remain predictable.

By improving access hygiene and reducing oversharing, Protect also helps organizations prepare for AI tools such as Copilot, making sure content is not broadly accessible before AI expands visibility. In short, it helps reimagine operational governance so Microsoft 365 stays clean, safe, and manageable over time.